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account42

Who it’s for

Bookings for gyms and CrossFit boxes, done properly.

A class timetable that repeats every week, memberships that decide what is included, and a floor cap that holds when the 6am fills.

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A weight rack and open training floor in a gym.

A gym or CrossFit box runs the same classes every week and sells them to three kinds of people. Unlimited members book any class for free, pack holders spend a credit, and a visitor pays the drop-in price. The 6am strength class takes eighteen because that is how many racks there are, and Olympic lifting takes twelve because that is how many platforms. A six-week barbell club is one purchase. Someone always drops the 6am at 10pm, and the spot has to reach the next person while they can still set an alarm. account42 runs that timetable without a whiteboard.

A week at Ironwork Strength.

This is the booking widget, not a picture of it. Take a seat and watch the count move and the confirmation text arrive.

Every session carries its own price, seat count and rules, so a course, a drop-in and a free session sit in the same timetable.

Book a class

This week

  • Tue 6:00 am

    Strength & conditioning

    60 min · members free · drop-in $22

    4 seats left

  • Thu 5:30 pm

    Olympic lifting

    75 min · $28 · drop-in or credits

    1 seat left

  • Sat 9:00 am

    Barbell club, 6 weeks

    Starts Sat · $180 · package

    Full

  • Sun 10:00 am

    Open gym

    2 hours · free for members

    9 seats left

How a gym uses account42.

Set up the schedule
Describe the week once. Strength and conditioning runs at 6am Monday to Friday with eighteen spots, Olympic lifting on Tuesday and Thursday evenings with twelve, open gym on Sunday with twenty-four. Every class is generated ahead of time from that pattern. The barbell club is one entry with its start date and six sessions inside it.
Take bookings and payments
Members book from your website, the booking page or the assistant, and the system reads their plan. Unlimited means free, a pack means one credit, a visitor pays $22 on your own Stripe or PayPal account. A lapsed membership stops new bookings the day the payment fails, without deleting the member or their history.
Handle changes and waitlists
A cancellation inside your window returns the credit; one outside it does not. The spot goes to the waitlist with a time-limited offer, so the 6am is full again by 5am. When a coach is out, cancel the class and everyone booked is told on the channels they chose, in one step.

The parts that are hard to get right.

Members book what their membership covers

Unlimited members walk in, class-pack holders spend a credit, everyone else pays.

Under the hood

Membership and credit balance are both read at booking time, and the customer is charged only if neither covers the class.

The 6am fills and empties overnight

A late cancellation still offers the spot to the next person on the list.

Under the hood

Promotion fires on the cancellation, not on a schedule, so a drop-out at 10pm is offered while there is still time to take it.

The floor cap is the floor cap

Publish the number of racks or rowers you actually have.

Under the hood

Every hold and booking is a single database transaction, so two people taking the last spot at the same second cannot both succeed.

Works where you are : your currency, timezone and language, on your own Stripe or PayPal account.

Questions people ask about booking for gyms and CrossFit boxes

Can I run unlimited and class-pack memberships together?
Yes. Both are read at booking time, so a member books free while a pack holder spends a credit and a visitor pays.
What if a coach is sick?
Cancel the session and everyone booked is notified on the channels they registered with.
Can I cap a class lower than the room?
Yes. Capacity belongs to the session, so the same floor can hold eighteen for conditioning and twelve for lifting.
Can I run a free trial class?
Yes. Price a class at zero and it still takes a seat and issues a confirmation. You know who is turning up and can follow up with a membership offer afterward.
Can I see who is coming to the 6am before I open?
Yes. The dashboard shows every booking on the session and how each was paid: membership, credit or drop-in. Check people in from the same screen, so attendance is recorded without a paper register.
Can I track attendance for a competition prep block?
Yes. A block is one purchase and many sessions, and each session is checked in on its own. The dashboard shows who came to week four without anyone keeping a list on the whiteboard.

Related

Every feature above is on every plan. See what account42 does and how it works, from install to the first booking.

Take bookings for your gym this week.

Fourteen days free. No card, no call, no implementation project.

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