Bookings for climbing gyms, done properly.
Intro courses, coached sessions and belay checks, each with a real capacity and its own way of being paid for.
A climbing gym sells coached time, not wall space. An intro to bouldering takes ten because one coach can watch ten, and lead coaching takes eight. A belay check is a twenty-minute slot that members book free before climbing on rope. A four-week technique course is one purchase across four sessions. The wall could hold far more people than any of those numbers, so the cap has to belong to the session. Route-setting days close the wall entirely and everyone booked needs to hear. account42 keeps every session at its ratio and refunds a closed day in one step.
A week at Northface Climbing.
This is the booking widget, not a picture of it. Take a seat and watch the count move and the confirmation text arrive.
Every session carries its own price, seat count and rules, so a course, a drop-in and a free session sit in the same timetable.
Book a session
This week
Tue 6:30 pm
Intro to bouldering
90 min · $40 · includes shoes
4 seats leftThu 7:00 pm
Lead climbing coaching
2 hours · $55 · drop-in or credits
1 seat leftSat 10:00 am
4-week technique course
Starts Sat · $200 · package
FullSun 2:00 pm
Belay check
20 min · free for members
9 seats left
How a climbing gym uses account42.
- Set up the schedule
- Add the intro to bouldering as a weekly session on Tuesday with ten places and lead coaching on Thursday with eight. Belay checks are twenty-minute slots on Sunday afternoons. The technique course is one entry with a start date and four sessions inside it. Each session carries its own cap, so the ratio holds without a second calendar.
- Take bookings and payments
- Climbers book from your website or from the assistant. A newcomer pays $40 for the intro with shoes included, and a member spends a credit on lead coaching. A belay check is free but still takes a slot. Every payment settles on your own Stripe or PayPal account, and account42 takes no cut.
- Handle changes and waitlists
- A climber who cancels inside your window gets a credit back; one who cancels late does not. The place goes to the waitlist with a time-limited offer. When a route-setting day closes the wall, cancel every session on it and your refund rule runs against each booking with a message to every climber.
The parts that are hard to get right.
Coaching ratios cap the session, not the wall
Set the seats to the number of climbers one coach can actually watch.
Under the hood
Capacity is per session, so the same wall runs ten on an intro and eight on lead coaching.
A belay check is free and still needs a slot
Members book a check at no charge and it still comes off the calendar.
Under the hood
A free session takes a hold and issues a confirmation on the same path as a paid one.
Courses run in sequence, not in isolation
Sell a four-week course once and track attendance week by week.
Under the hood
One payment creates every session in the run, each booked and cancellable on its own.
Works where you are : your currency, timezone and language, on your own Stripe or PayPal account.
Questions people ask about booking for climbing gyms
- Can I include shoe hire in the price?
- Yes. Price the session however you like and describe what is included. account42 takes no cut of it either way.
- Can members book coaching with credits?
- Yes. Credits are spent inside the same transaction that takes the seat.
- What if a route setting day closes the wall?
- Cancel the session and your refund rule runs against every booking on it at once.
- Can I require a belay check before someone books lead coaching?
- Yes. Sell the check as its own free session and open lead coaching to members who have taken it. The check is a booking like any other, so the record of who has passed is already in the dashboard.
- How do I sell a kids' club by the term?
- A term is one purchase with a session for every week inside it. Parents pay once, each child is a place against each session, and the dashboard shows who climbed in week six.
- Can members book coaching at a discount?
- Yes. Price belongs to the session and membership is read at booking time, so a member can pay less for the same coached session than a visitor does.
Related
- Gyms and CrossFit boxesA class timetable that repeats every week, memberships and class packs read at booking, drop-ins that pay, and a floor cap that holds.
- Yoga and fitness studiosA weekly timetable described once, unlimited memberships and class packs read at booking, and mat counts that hold when the 7am fills.
- Kids campsDay camps sold by the day or the week, a seat count for every day, siblings booked in one go, and details collected at booking.
Every feature above is on every plan. See what account42 does and how it works, from install to the first booking.
Take bookings for your climbing gym this week.
Fourteen days free. No card, no call, no implementation project.